HED Manual – 300 Duties, Responsibility and Powers – Main Write Up



301 Duties and Responsibilities
301.1 The duties and responsibilities of the officers of the Harbour Engineering Department are given below. As regards other officers, they shall continue carrying out such duties and hold such responsibilities, as at present, based on existing rules, orders of superior officers and or conventions until they are modified. The officers shall also be responsible for the duties and responsibilities assigned to the subordinate officers reporting to him in the office.


301.2 In addition, the following shall be considered as part of the duties of every officer of the department.

1. Every officer shall, if called upon by his superior officers, carry out as a temporary measure, in addition to his duties and responsibilities, those of another officer who is on leave or otherwise not available.
2. Every officer shall also carry out any duties as assigned to him by his superior officers.
3. If an officer has to be absent from his post on leave or for other reasons, he, or his superior officer shall make necessary arrangement, for the conduct of the work in the absence of the officer.
4. Every officer shall bestow adequate care on the protection of Government property entrusted to his charge.
5. Every officer shall carry out such work as he may be called upon to do from time to time by Government or the superior officers.
6. Every officer must safeguard the interest of the State particularly, in emergencies and unforeseen circumstances.
7. Every officer shall co-operate with other officers of the department and officers of other departments wherever necessary for the proper conduct of Government business.
8. HED Officers who control works shall see that the provisions of the safety code and protection arrangements are strictly adhered to. Inspecting officers shall take necessary action in this regard.
9. All Engineers are responsible for ensuring that the environmental requirements warranted in the Manual are met in their respective job functions.
10. Wherever necessary, adequate fencing or other means of isolating weak spots in structures under use shall be provided until the weakness is removed. In addition warning notices shall also be displayed.
11. In respect of structures under maintenance of the HED, vulnerable portions shall be inspected and if any weakness is noticed steps shall be taken urgently to strengthen or replace the weak portions of the structure. Chief Engineer shall issue appropriate detailed instructions in this regard applicable to various types of structures like Breakwaters, wharves, piers, jetties etc. The draught in respect of harbour basins as well as the erosion or siltation in the beaches adjoining to Harbours shall be monitored and appropriate necessary actions shall be taken by the engineers as per the directions of the Chief Engineer.
12. The Engineers of the HED shall monitor the shoreline changes, in the beaches adjoining to the Harbours and report to higher authorities
13. HED officers are responsible for the effective management and maintenance of Fishing Harbours and other social infrastructure created in the state.
14. The Government of India has approved HED as a consultant for establishing fishing harbours in the country. The knowledge and experience of the departmental engineers has to be utilised properly for the consultancy, R&D and other similar activities.
15. HED Officers shall see that sufficient environment protection arrangements are strictly observed in the office premises as well as at work sites. Inspecting officers shall take necessary action in this regard.
16. Every officer in charge of project preparation and execution shall see that minimum destruction is caused to individuals or community in terms of loss of physical assets, access and livelihood.
17. In the case of accidents, the responsibilities of each officer shall be as detailed in Section 1000.
18. If there is obstruction in the discharge of duties of any officer by an outsider, it will be proper for the officer to have the obstruction removed either directly or with the help of the police.
19. Every officer shall guide and control the work of his subordinates. If there is any disobedience, malingering, insolence, etc on the part of the subordinates, it is open to the controlling officer to initiate disciplinary proceedings against them after reporting the matter to the higher authority.


302 Duties and responsibilities Common to Specific Posts
302.1 Chief Engineer
302.1.1 It shall be the responsibility of Chief Engineer to ensure that the functions relating to his wing are carried out efficiently. For this purpose he shall among other things arrange to:
1. Ensure that policies of government in regard to development programmes are implemented in a timely manner.
2. Plan, organise and co-ordinate works based on budget allocations.
3. Advise government on all technical matters under his control.
4. Outline proper development plan and strategy for effective implementation of projects.
5. Give timely instructions and guidance to subordinate officers on various matters.
6. Issue approval for publishing the information on the website relating to HED.
7. Inspect major work sites and works which require his guidance or instruction, record the comments in the work spot order book and circulate the inspection note to all concerned for follow up action.
8. Have a proper assessment of the requirements of essential items of stores, inventory of tools and plants including Dredgers, scientific equipments, computer hard wares, soft wares and to have them procured, stocked and distributed according to necessity.
9. Allot funds under various heads as per budget allocation to the various divisions.
10. Ensure that works being tendered has sufficient fund allocation.
11. Exercise administrative, financial and technical powers delegated to him.
12. See that the rules regarding accounting and financial control at various levels are properly enforced
13. Prepare details for answering legislative assembly questions, submissions and budget speech for the Government.
14. Have a system of monitoring the progress of work and the appropriate corrective steps wherever required.
15. Before the commencement of a financial year, the Chief Engineer shall prepare a programme on all on-going works and submit to Government.
16. The Chief Engineer shall, without waiting for any notice or call from Public Accounts Committee/Committee on Public Undertakings, submit explanatory notes on paragraphs and reviews included in Audit Reports, C & A G Reports indicating the action taken or proposed to be taken. This may be done within a period of two months of publication/presentation of reports in the Legislature.
17. Submit monthly statements showing progress of clearance of audit objections to the Administrative Department of the Secretariat and take necessary steps to clear such objections before the close of the financial year
18. Designate a senior officer for ensuring prompt attention to audit objections and inspection reports
19. Periodically review and monitor the quality control system.
20. Accord sanction for investigation estimates according to powers delegated
21. Review progress of works in bimonthly conferences. His observations shall be recorded in the minutes, which shall be forwarded to all subordinate officers.
22. Allocate the maintenance fund to each Division at the start of every financial year by setting apart a portion of it as reserve for carrying out emergency works.
23. Scrutinize the details furnished in the budget estimates submitted by the Divisional /Circle Officers and furnish proposals to government.
24. Approve the proposal for departmental execution and issue orders fixing the ceiling cost.
25. Report to Government on old curiosities, relics, coins, minerals and any other item of archaeological importance found on excavation any ancient masonry or other old work of interest be opened up, or any religious edifice or relic be involved in removal or destruction in the execution of a work
26. Participate in meetings of Government tender committee, Chief Engineers’ committee and Chief Engineers’ tender committee.
27. Finalize plan and design in respect of projects under his TS powers and issue drawings for execution.
28. Approve model study reports.
29. Responsible for all administrative and establishment matters of all employees

In addition to the above, the Chief Engineer will also carry out such other functions assigned to him by government by virtue of any Act or Rules.

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302.2 Deputy Chief Engineer
302.2.1 Superintending Engineers posted in the Chief Engineer’s office shall be designated as Deputy Chief Engineer and shall assist the Chief Engineer in all official matters. The duties and responsibilities of the Deputy Chief Engineer shall be assigned by the Chief Engineer from time to time by issuing office orders.
302.3 Superintending Engineer
302.3.1 The Superintending Engineer shall be controlling a circle and has to exercise administrative and technical control over the various Divisions under his jurisdiction in order to ensure efficient functioning of the departmental activities in that circle. His responsibilities shall include:

1. Issue of appropriate instructions in regard to investigation for new works wherever necessary.
2. Giving guidance in the matter of design to be followed for major works or works of a complicated nature
3. Obtain the DPR of original works from the Executive Engineer and process the DPR within his powers and submit to the Chief Engineer if exceeding his powers of sanction.
4. Scrutinizing estimates and revised estimates, supplemental estimate requiring sanctions of authorities higher than the Executive Engineer and sanctioning them or seeking sanction thereof in accordance with the delegation of powers after verifying through site inspection the correctness and adequacy of the proposal.
5. Inviting tenders and arranging contracts of works, supplies etc, in accordance with rules and the delegation of powers and for all requalification works
6. Periodically inspecting all important works and also the works, which require his/her guidance in the matter of execution; Inspections shall be purposeful and shall cover examination of quality, progress, difficulties in execution etc. To record the comments in the work spot order book and circulate the inspection note to all concerned for follow up action
7. Checking expenditure against budget grant as a subordinate controlling officer and taking timely steps to move for re-appropriations, surrender of funds or supplemental grant as may be necessary.
8. Ensuring that sanctioned staff is made available in the various offices etc. under his jurisdiction by recruitment, promotion, transfer or otherwise as per rules.
9. Inspecting the Division offices under his jurisdiction annually with a view to ensure that the work of the Divisions is carried out efficiently. The inspection shall cover various aspects of the questionnaire given as Appendix 200A and the same forwarded to concerned Chief Engineer.
10. Controlling the matters connected with the establishment under his jurisdiction such as leave, transfers and postings, promotions, disciplinary action etc.
11. Collecting, scrutinizing and coordinating all necessary information for the preparation of budget estimates of the circle under his jurisdiction.
12. Giving technical advice or opinion on matters within his jurisdiction referred to him by Government, other heads of department etc.
13. Directing relief and protection measures to be taken with the resources available under his jurisdiction in the event of unforeseen calamities like flood, fire, earthquake etc. In the event of such work being organized by other departments, cooperating with such work to the extent necessary.
14. He shall hold quarterly conference with Executive Engineers under his control to review the progress of various works record and circulate the minutes and report to the Chief Engineer.
15. Suggesting measures for improving the technical and administrative efficiency of the department taking into account the technical development, which has taken place and other relevant matters.
16. Monitoring the follow-up action for ensuring timely response of State Government to a audit para, draft paras and there shall be a system for discussions with the Principal Audit Officer
17. Forward the cases to be placed before the Government Pleader/Arbitration Committees with relevant proforma details and sufficient number of copies of notes etc. to the Government.
18. To conduct an independent quality assurance and technical audit of works
19. To suggest remedial action required to rectify the defects mentioned in the Inspection Report of Quality Control Cell.
20. To initiate action against contractors doing inferior quality works based on the report of the Quality Control team.
21. To conduct technical audit in files in respect of all Divisions under the circle every year and also check the bills finalized during the last year.
22. To review functioning of the field testing laboratories and suggest remedial measures for improving the standard of their performance.
23. To recommend and submit the workable rate for the entire work for departmental execution


302.4 Executive Engineer
302.4.1 The Executive Engineer shall be responsible for the proper execution of all works under his charge. For this purpose he shall take timely action for the following:
1. Ensure that the project reports are prepared and sanctioned in time.
2. To inspect the sites during scrutiny of estimates for verification of the correctness of the estimates and adequacy of the provisions and give instructions wherever required.
3. To move and obtain possession of land required for the execution.
4. Invite tenders as per rules and to make contract arrangements.
5. To forecast and take steps to procure required materials and tools and plant for departmental work and for meeting departmental obligation in contract work.
6. To provide adequate staff as per the operational needs of the Division. To supervise and manage these staff to ensure that they carry out the duties adequately and in a professional manner
7. To inspect works during execution and give instructions wherever required.
8. To arrange periodical payments and watch expenditure.
9. To deal with such other matters as may be found necessary for proper execution.
10. To test check 10% of value of all works beyond the TS power of Assistant Executive Engineer and to maintain a register for such check measurements.
11. To submit annual proposals for development or new construction, maintenance or repair works under his jurisdiction with all necessary information based on the Budget Manual.
12. To review progress of works in monthly conferences. His observations shall be recorded in the minutes, which shall be forwarded to all subordinate officers
13. To consolidate progress report of works in his division to the Chief Engineer and Superintending Engineer before 15th of every month
14. To inspect sites where poor soil conditions exists and decide the number, location and minimum depth of bore holes to be taken.
15. To inspect and approve the foundation of works in which agreements are executed by an officer higher than the rank of an Assistant Executive Engineer
16. To prioritise the works in his jurisdiction at the start of the financial year
17. To prepare the list of items to be stocked for the project with the approval of the concerned Chief Engineer
18. To plan in accordance with the schedule of work and to fix the time frame of the project, in respect of contracts entered into by him and Superintending Engineer
19. To approve materials, mix design, job mix formulae, etc.
20. To check and submit the workable rate for the departmental execution
21. To record the comments in the work spot order book and circulate the inspection note to all concerned for follow up action
22. To keep on record & update from time to time the basic documents of property right of the Govt. /Department i.e., land plans & land records including land given on lease to private parties or corporations and Govt. level approved lease proposals & lease agreements signed by Assistant Engineer
23. To check the logbook of the equipments, machineries, plants and vehicles.
24. To report to the Chief Engineer on old curiosities, relics, coins, minerals and any other item of archaeological importance found on excavation of any ancient masonry or other old work of interest be opened up, or any religious edifice or relic be involved in removal or destruction in the execution of a work
25. To submit initial social assessment checklist along with all proposals for works to be reviewed by the social cell (preliminary project report).
26. To obtain clearance from social cell for all categories of A and B where ever land acquisition and displacement of people is involved, prior to execution of works.
27. To facilitate preparation of Land Acquisition Plan in co-ordination with Revenue Department.
28. To approve Social Impact Assessment (SIA) reports Land Acquisition Plan and Rehabilitation and Resettlement Plan and submit to HQ for review by Social Cell under Chief Engineer (R&B) along with detailed design report.
29. Executive Engineer should ensure that no tendering of works is done before getting encumbrance free land for a project.
30. To prepare the annual requirements of instruments based on the shortage arising either from inadequate supply originally or from some of the available instruments being in disorder in Divisions, Subdivisions and Sections
31. To propose the disposal of the plants at the place or where it is transferred and to conduct auction as per sanction received from competent authority
32. To inspect major buildings /structures periodically under his charge
33. To hire vehicles, if department vehicles are not provided, with the approval of concerned Chief Engineer
34. To issue permit for displaying boards in government property as per rules.
35. He shall be responsible for the proper maintenance and upkeep of all structures under the maintenance charge of the Division. In particular, he shall see that.
a. The structures are systematically and carefully inspected by himself or through his subordinates’ particularly vulnerable portions thereof.
b. Timely action is taken to carry out essential works to prevent deterioration.
c. Regular maintenance works are carried out at the appropriate time.
36. As the disbursing officer of the Department in regard to works, supplies and services under his charge, he has to exercise proper control over the expenditure on these items in accordance with the rules and orders in force and render proper accounts for the same to the Accountant General in the prescribed manner. His responsibility in this regard is detailed in the Kerala Public Works Account Code.
37. The Executive Engineer shall exercise administrative control over the entire establishment of his Division and regulate the establishment expenditure in accordance with rules and orders in force. He shall also conduct periodical inspections of the Subdivision offices under his control at least once in a year with a view to see that the administration of the subdivision is carried on properly in accordance with rules and/or special instructions.
38. As an ex-officio member of the District Development Council, the Executive Engineer shall keep the council informed about the progress of works and other activities of his Division and also give technical advice on matters connected with works if called upon. He shall keep the Superintending Engineer informed of the decision of the council in regard to matters concerning his Division
39. In the case of Executive Engineer controlling project and in other special cases, the control of some stores may vest with the Executive Engineer. He shall then exercise all the controls required in the matter of procurement, stocking, issuing and accounting of stores as a Divisional Officer under the control of stores.
40. The Executive Engineer is responsible for the collection, remittance and accounting of Revenue realisable through the Division. He has to maintain proper Division Cash Book statements and furnish quarterly statements to the Accountant General. He shall exercise proper control to see that the dues to Government are collected and remitted in time and leakages are prevented
41. In case of emergencies such as serious natural calamities the Executive Engineer shall liaison with the District Collector and other authorities in protecting the life and property under threat or damaged within the limit of his jurisdiction.
42. Test check of design, and estimate etc., sanctioned by Assistant Executive Engineer.
43. Ensure quality and environmental aspects of all works
44. Ensure that the MIS is regularly updated and forwarded to HRD Cell in the Chief Office on a monthly basis
45. Adopt the relevant quality control measures to ensure the desired quality of work.
46. Ensure proper quality of work as per specifications and for achieving designed life of the structure
47. Ensure that approved materials are used in the work.
48. Wherever necessary the Executive Engineer shall approve the sources or Samples for respective materials.
49. Ensure that all mandatory tests have been performed at the stage of each running bill, before payments. Executive Engineer shall verify and ensure availability of the required test equipments for field tests as well as an updated copy of specifications and copies of accepted schedule at sites of works.
50. Forward copy of all agreements executed by him and higher authorities to the Executive Engineer Quality Control.
51. Prepare list of selected contractors for limited tender.
52. Maintain the registers of assets including land, building, vehicles, T&P, scientific instruments etc.
53. Keep “As Built” records of all major projects.

302.4.2 Executive Engineer, Investigation, Design & Quality Control
302.4.2.1 The Executive Engineer, Investigation & Design shall be responsible for the proper investigation and design of all works under the department. For this purpose he shall take timely action for the following:
1. Ensure that the investigation programme is carried out or new projects.
2. Ensure that model studies of projects are carried out with the help of model study agencies.
3. To arrange EIA studies in consultation with Chief Engineer/ Superintending Engineer
4. To scrutinize designs of all projects handled by the department
5. To carry out consultancy projects as per the terms of reference with the clients.
6. Issue directions to Assistant Executive Engineer (Investigation & Design) in design of structures and checking of drawings.
7. Review the design calculations of structures prepared including detailed checking of critical sections.
8. Review of drawings prepared including detailed checking of critical sections.
9. If the details for the preparation of a design are insufficient or are lacking, the same shall be called from the concerned officers under intimation to the Chief Engineer.
10. Inspecting site of works if necessary and issuing instructions to concerned officers regarding data to be collected.
11. Distributing design works among the various Assistant Executive Engineers and give them instructions from time to time regarding the design.
12. Calling for additional data if required.
13. Assisting his superior officers in any matter entrusted to him.
14. Preparation of DPR in respect of major projects, including conducting technical and financial feasibility studies.
15. To prepare master plan for development of the coastal area, ports, fisheries, tourism etc.
16. To attend various meetings related to the project appraisal, clearances, etc. and assist the head of department in such activities.
17. To co-ordinate Training programs for the technical personnel of the department.
18. To outline proper quality control methodology for various works under the department.
19. To establish and manage quality testing labs under each circle headed by Assistant Executive Engineers.
20. To issue quality certificates for the works executed.


302.4.3 Executive Engineer, Planning, Monitoring & IT
302.4.3.1 The Executive Engineer, planning & monitoring will function directly under the Chief Engineer and shall be responsible for the proper planning of all works under the department. For this purpose he shall take timely action for the following:
1. Prepare proper execution plan and schedule in respect of major projects, in consultation with the Executive Engineer in charge and other field officers.
2. To monitor the progress of ongoing works and report any lags to the higher officers and to the field offices.
3. To prepare annual plan for works, in consultation with the field officers, and finalise in consultation with the Head of department.
4. Inform the Accounts and Budget sections regarding the requirement of funds for works, monitor expenditure, and ensure free flow of funds.
5. Issue directions to Assistant Executive Engineers under him in review of programmes submitted from field offices.
6. Inspecting site of works if necessary and suggesting remedial actions for timely completion of works.
7. Be the overall charge of Information Technology related activities of the department.
8. To co-ordinate the activities of the department, and prepare future development plans, in consultation with the Executive Engineer Design

9. Collect government orders, circulars etc. for publishing in the Intranet /Extranet as per norms.
10. Coordinate with all the other IT initiatives.
11. To recommend extension of period of completion of works under major projects based on the reports of the field engineers in charge.
12. 204.5.1 Executive Engineer, Investigation & Design
13. He shall be responsible for the following, as instructed by the superior officers:
14. 1. Finalize the key plan of buildings based on the architectural drawings approved by Chief Architect.
15. 2. Arranging a preliminary discussion with the concerned officers.
16. 3. Issue directions to Assistant Director and Deputy Director in design of structures and checking of drawings.
17. 4. Review the design calculations of structures prepared by DRIQ Board including detailed checking of critical sections.
18. 5. Review of drawings prepared in DRIQ Board including detailed checking of critical sections.
19. 6. If the details for the preparation of a design are insufficient or are lacking, the same shall be called from the concerned officers under intimation to the Chief Engineer.
20. 7. Inspecting site of works if necessary and issuing instructions to concerned officers regarding data to be collected.
21. 8. Distributing design works among the various Assistant Directors and give them instructions from time
22. to time regarding the design.
23. 9. Calling for additional data if required.
24. 10. Assisting his superior officers in any matter entrusted to him.

302.5 Assistant Executive Engineer
1. An Assistant Executive Engineer controlling a Subdivision is responsible for the proper execution of all works in the Subdivision. This shall include the following
2. Arrangement of contracts within his powers following the prescribed rules.
3. Forecasting the requirements of important materials to be supplied departmentally and make arrangements to procure them according to prescribed rules.
4. Forecast requirements of various tools and plants for departmental execution.
5. Check and approve setting out of works.
6. Inspect and approve foundations of structures with open type foundations, except massive structures as per design.
7. Conduct soil tests and other tests wherever necessary as per general or special instructions.
8. Personally supervise all works under his jurisdiction
9. Give suitable guidance to subordinates in regard to works under construction.
10. Watch and take steps to see that progress as per schedule is maintained.
11. Administer the contract to ensure that the terms and conditions are adhered to.
12. To check measure all concealed item of work and in addition 50% value of item of each work which are not concealed, and measured by Assistant Engineer (High value items in descending order). He shall also super check 50% value of each concealed item of work check measured by Assistant Engineer and 10% value of item of each work check measured by Assistant Engineer which are not concealed.
13. Scrutinise, pass bills and make payments as per rules.
14. Obtain timely orders regarding deviations from and additions or deletions to the works as per sanctioned estimates if found necessary during execution and take follow up action by submission of Revised Estimate, Deviation Statement etc,
15. Ensure before the start of the work, initial levels and details of material collection reports are furnished to Chief Technical Examiner’s office
16. Ensure quality of works and compliance with environmental regulations
17. Ensure compliance with the formalities of R&R policy and LA Act. Prepare all necessary social reports.
18. Adopt the relevant Quality Control measures to ensure the desired quality of work.
19. Ensure proper quality of work as per approved specifications and for achieving designed life of the structure
20. Furnish details of mandatory tests verified by him along with running account bill.
21. Assistant Executive Engineer should be present in all major RCC works.
22. The Assistant Executive Engineer shall also be responsible for conducting proper investigation and scrutinising plans and estimates for new works in accordance with general and special instructions in this regard. This shall include:
23. Giving suitable directions to subordinates regarding information to be co1lected and nature and extent of survey work to be done.
24. Checking site surveys, levels, nature of soil, sub soil, result of borings and all field data.
25. Verification of the correctness of plans and adequacy of provisions in estimates by site inspection.
26. The Assistant Executive Engineer shall also be responsible for the proper maintenance of structures under his charge and this shall include:
27. Periodically inspecting all the building/ structures, particularly the vulnerable parts in accordance with general or special instructions in this regard.
28. Initiating timely action for special repairs where these are needed to prevent deterioration of structures under maintenance.
29. Making arrangements for the execution of maintenance works according to predetermined time table to suit the conditions.
30. Wherever any operations are involved as for instance in ferry service or sluice gates etc., ensuring that the operations to be carried out are in accordance with the designed scheme.
31. The Assistant Executive Engineer shall be responsible for the administrative control of the subordinates in his Subdivision and this shall include the following:
32. See that subordinate staff and labourers are posted in the concerned Sections and if any vacancies exist, take action for the same being filled up while at the same time make interim arrangements for carrying on the work.
33. Periodically examine the adequacy or excess otherwise of subordinate executive staff and labour and take action for posting additional staff or for transfer of surplus staff according to circumstances.
34. Oversee the work of the subordinate staff and see that lapses in regard to proper discharge of duties by any such personnel are dealt with promptly according to rules.
35. See that the subordinate staff and labour are paid their wages/ salary promptly.
36. Periodically examine whether Government materials, Tools and Plants etc., under control of his subdivision are properly looked after and where necessary take steps to correct inadequacies.
37. Conduct regular inspection of the Fishing Harbours under his jurisdiction and ensure that they are managed and maintained properly.
38. Maintaining accounts as per rules and rendering the required accounts to the Accountant General and other authorities as per rules.
39. To check and approve bench marks
40. To consolidate and forward progress report in the prescribed form for budgeted works and for other works to the Executive Engineer before 7th of every month
41. Approve formwork for all works.
42. To plan execution in accordance with the schedule of work and to fix the time frame of the project, in respect of contracts entered into by him
43. To check the reinforcement bars placed before concreting works
44. To scrutinize and submit the workable rate for the entire work for departmental execution
45. To record the comments in the work spot order book and circulate the inspection note to all concerned for follow up action
46. To maintain and update periodically the basic documents of properties of Govt. / Department i.e., land plans & land records including land given on lease to any agency or Corporations
47. To check periodically the log book of the equipments, machineries, plants and vehicles
48. To maintain proper data base in respect of fishing activities in Fishing Harbours, and economic and social data of the beneficiary villages.
49. To exercise the administrative control of stores.
50. To approve all foundations for which agreement is executed by the Assistant Executive Engineer
51. Submit copy of all agreements executed by him to Executive Engineer.

302.5.1 Assistant Executive Engineer, Investigation & Design
302.5.1.1 The Assistant Executive Engineer, Investigation & Design shall be responsible for the proper investigation and design of all works under him. For this purpose he shall take timely action for the following:
1. Ensure that the investigation programme is carried out or new projects, as per the direction of Executive Engineer, Investigation & Design.
2. To scrutinize designs of all projects handled by the department and submit to Executive Engineer, Investigation & Design.
3. To carry out consultancy projects as per the terms of reference with the clients, as per the direction of Executive Engineer, Investigation & Design.
4. Issue directions to Assistant Engineer (Investigation & Design) in design of structures and checking of drawings.
5. Review the design calculations of structures prepared including detailed checking of critical sections.
6. Review of drawings prepared including detailed checking of critical sections.
7. Inspecting site of works if necessary and issuing instructions to concerned officers regarding data to be collected.
8. Assisting his superior officers in any matter entrusted to him.

302.5.2 Assistant Executive Engineer, Planning & Monitoring
302.5.2.1 The Assistant Executive Engineer, planning & monitoring shall be responsible for the following:
1. Ensure that the detailed programme charts of all projects are being prepared well in advance and the same submitted to Executive Engineer for approval.
2. To monitor the progress of ongoing works and report any lags to the higher officers and to the field offices.
3. Issue directions to Assistant Engineers under him in review of programmes submitted from field offices.

302.5.3 Assistant Executive Engineer, IT & GIS
302.5.3.1 The Assistant Executive Engineer, IT shall be responsible for the following:
1. Coordinate with all the IT initiatives, including MIS activities.
2. Initiate action for procuring software and hardware for the department.
3. Regularly up date and modify the departmental websites in consultation with superior officers and NIC.
4. The GIS operations within HED.
5. Giving directions to Assistant Engineers of the IT & GIS unit.
6. Coordinate the GIS operations with the other Assistant Executive Engineers.
7. Assist to provide IT facilities to all offices in the state.
8. Issue of user ID for departmental officials and other authorized personnel for accessing Intranet/ Extranet of HED portal.
9. Arrange publication of details pertaining to the RTI Act received from State Information Officers.
10. Any other duties assigned by his superior officers.

302.6 Assistant Engineer
302.6.1 An Assistant Engineer posted in control of a Section is responsible for the proper execution of all works in his Section or under his charge. This shall include:
1. While setting out works check whether the works proposed are well within the land under the ownership of HED.
2. Setting out works/ checking the same to see that works are carried out according to approved plans.
3. Forecasting and reporting the requirements of materials, tools and plant etc. required for works sufficiently early so that they could be arranged for and got supplied in time.
4. Taking and recording measurements and assisting in check measurements.
5. Scrutinising contractor’s bills and recording accounts of materials, if any, issued for works.
6. Supervising the progress of works and taking steps to remove bottlenecks, if any.
7. Ensuring, in the case of contract works, that all the conditions of contract are properly observed and taking appropriate action if any of these are violated.
8. Keeping close watch of departmental works and taking necessary steps for ensuring the effective execution of all works.
9. The upkeep and maintenance of structures under his charge.
10. Survey, Investigation and collection of all field data necessary for construction of new works or alterations and additions to existing works or maintenance of existing structures which fall within his jurisdiction.
11. Preparing preliminary as well as detailed estimates and reports for new works and maintenance works and ensuring its correctness and adequacy.
12. Seeing that subordinate field staffs are posted in the required places and that these persons are well acquainted with their duties.
13. Controlling and overseeing the work of subordinate staff.
14. The safe custody and rendering proper account (as per rules) of cash, materials, scientific instruments, tools and plant etc. entrusted to him or which pass through the section accounts.
15. Making arrangements for claiming and disbursing pay and allowances etc., for all subordinate staff and labourers as per rules.
16. Arranging urgent necessary action in case of an emergency to protect life and Government property.
17. Furnishing information required in so far as they relate to his Section, to answer interpellations in the Assembly, Parliament etc.
18. Making on the spot enquiries and submitting reports on matters referred to the Assistant Engineer by superior officers.
19. Making timely arrangements for disposal of unserviceable or surplus materials, tools and plant, scientific instruments etc.
20. Preparing and, submitting valuation report of buildings and structures, as required.
21. Adopting the relevant quality control measures to ensure that the quality of work is as per approved specifications so as to achieve designed life of the structure.
22. Responsible for carrying out field-tests correctly and timely communication of test results to authorities.
23. Incorporate details of mandatory tests done with every running account bill
24. To carry out investigation work.
25. To obtain the opinions of the officers of the concerned Department in regard to choice of site and features required for the work excluding technical details
26. To implement/ communicate to the contractor in writing the instructions and orders issued through the work spot order book by the higher officers
27. To forward progress report in the prescribed form for all works on or before the third day of every month
28. To approve all foundations for which agreement is executed by the Assistant Engineer
29. To plan execution in accordance with the schedule of work and to fix the time frame of the project, in respect of contracts entered into by him
30. To ensure taking possession of land for works after the disbursement of compensation and assistances as per the R&R policy
31. To handover the site to the contractor or the authorised agent within ten days after executing the agreement
32. To measure and record the reinforcement bars placed prior to casting concrete
33. To check the quality of works and to see that the specifications are properly followed
34. To recommend application for extension of time of completion requested by the contractor
35. To submit the completion certificate along with drawings to the higher officers for approval
36. 36 To take over the completed structure/work from the contractor after ensuring that all debris, balance materials, temporary construction etc., are removed and site cleaned up.
37. To hand over the completed works along with a set of completion drawings to the concerned officer of the other department/ agency
38. To prepare and submit the workable rate for the entire work for departmental execution
39. To arrange for removal/ demolition of inferior quality work if contractor fails to do so and charging the expenses to the contractor.
40. To keep on record the basic documents of property right of the Govt. / Department ie, land plans & land records including land given on lease to private agencies or corporations and update it from time to time
41. To sign lease agreements
42. To fix rent as per the guidelines prescribed and to furnish in the specified proforma as per delegation of powers.
43. To inspect all buildings /structures periodically under his charge
44. To check frequently the logbook written by the operator-in-charge of the equipment
45. Responsible for the verification, receipt, custody and issue of the stock materials and maintenance of initial accounts of all store transactions
46. To accord technical sanction for works within the powers of sanction of Assistant Engineer
47. To check measure all concealed item of work and a minimum 50% value of item of each work which are not concealed for works of TS power of Assistant Engineer. To verify all the measurement recorded by the contractor. Assistant Engineer is fully responsible for all the measurements recorded.
48. Taking and recording measurements of works up to TS powers of Superintending Engineer and assisting in check measurements / super check measurements.
49. To prepare detailed programme of execution for projects in consultation with the contractor and ensure its achievements.
50. Petty repairs and maintenance costing up to Rs. 50000/- shall be arranged by the Assistant Engineers directly engaging labour under proper administrative sanction and technical sanction. Payment shall be made through HR claim.
51. Will be responsible for the management and maintenance of fishing harbours under his/her jurisdiction
52. To curb encroachments in the departmental land and initiate eviction of encroachers.

302.6.2 Assistant Engineer, Investigation & Design
Duties include the following:
1. Ensure that the investigation programme is carried out or new projects, as per the direction of Assistant Executive Engineer, Investigation & Design.
2. To carry out designs of all projects handled by the department and submit to Assistant Executive Engineer, Investigation & Design.
3. To carry out consultancy projects as per the terms of reference with the clients, as per the direction of Assistant Executive Engineer, Investigation & Design.
4. Issue directions to his subordinates in design of structures and checking of drawings.
5. Prepare design calculations of structures for detailed checking by superior officers.
6. Prepare drawings including detailing of critical sections.
7. Inspecting site of works if necessary and issuing instructions to concerned officers regarding data to be collected.
8. Assisting his superior officers in any matter entrusted to him.

302.6.3 Assistant Engineer, Planning & Monitoring
The Assistant Executive Engineer, planning & monitoring shall be responsible for the following:
1. Ensure that the detailed programme charts of all projects are being prepared well in advance and the same submitted to Executive Engineer for approval.
2. To monitor the progress of ongoing works and report any lags to the higher officers and to the field offices.
3. Issue directions to Assistant Engineers under him in review of programmes submitted from field offices.

302.6.4 Assistant Engineer, IT & GIS
The Assistant Executive Engineer, planning & monitoring shall be responsible for the following:
1. To prepare the yearly IT programme of the department in concurrence with Assistant Executive Engineer, IT
2. To assist Assistant Executive Engineer, IT.
3. Assist his superiors in the GIS operations within HED.
4. Coordinate the GIS operations with the other Assistant Engineers
5. To carry out any other work assigned by the superior officers.


302.7 First Grade Overseers
1st Grade Overseer when posted in a section shall in addition to the duties entrusted to a 2nd & 3rd Grade Overseer:
1. Assist in checking the detailed estimates for works and submit notes for issuing technical sanction or forwarding to higher offices.
2. To carry out survey work using theodolite, plane table, dumpy level, total stations, GPS and any other survey equipment in the departmental store
3. Assist the Assistant Engineer in inviting tender, prepare tender schedule, acceptance of tender, executing agreement for works, passing bills and making payments and submitting notes for issuing orders.
4. Record in Measurement Books, all measurements of works within the T.S. Powers of Assistant Engineer.
5. Assist in preparing and disbursing wages of Casual Labour Roll
6. Prepare bills of works, for which he is authorised to take measurements.
7. Keep in safe custody, scientific, and mathematical instruments, tools & plant including machinery, pipes and accessories, spare parts of tools & plant, furniture registers, and work files of the section office and Measurement Books and Field Books issued to him and handover the above while on transfer, as directed by the Assistant Engineer.
8. Maintain files and registers relating to departmental Plant, MAS account, improvements in government land and other items.
9. Co-ordinate the work of subordinate Overseers.
10. Assist the Assistant Engineer to conduct joint inspection with revenue staff for verification of improvements and submit verification report for taking possession of acquired land.
11. Assist the superior officers in field work and submit the documents, reports etc to the higher officer under due authentication by affixing signature.

302.8 Second & Third Grade Overseer
When a Second & Third Grade Overseer is posted for supervision of works, he must exercise proper care over the execution of the works and in particular attend to the following:
1. Assist the Assistant Engineer & 1st Grade overseer for collection of all field data for preparing layout, designs and preliminary estimates and measurements at site.
2. Prepare detailed drawings based on field data and approved designs.
3. Prepare detailed estimates as per approved designs, after obtaining instructions on provisions and rates from the Assistant Engineer.
4. To see that the plans and specifications are followed in the execution of each item of work. Assist in setting out and in checking setting out of the structure.
5. Check the quality of materials on arrival at site, and to see that the materials comply with the specifications while in use.
6. To watch the proportion of ingredients in mortars, concrete and bituminous premix, and ensure that they are as per standards specified for the particular item of work concerned.
7. Check and see that the workmanship in the execution of work is good. Ensure that quality is maintained. Ensure the proper curing for cement works .The work of cement concrete / cement concrete with skin reinforcement shall be done under his direct supervision and ensure quality of all items of works measured by him.
8. In particular he shall be responsible for ensuring quality of certain items of work, which shall be done only under his direct supervision. These include earthwork filling for various purposes, rubble and brick masonry, plastering, road works, and formwork for R.C.C. and foundations of structures and usage of departmental materials as per specification.
9. Ensure that proper care and protection is taken to avoid accidents or danger to workmen and third parties or to adjacent properties as per the safety code.
10. Monitor that the contractor faithfully observes the general conditions of contract.
11. In the event of violation of any of the items above, report the matter in writing to the Assistant Engineer immediately and abide by his orders.
12. Maintain a work spot order book as per rules.
13. Take charge of unserviceable dismantled materials obtained during the execution of the work and arrange for their disposal as ordered by higher officers.
14. Ensure that all safety provisions are complied with
15. Ensure that all materials at work site are kept in a safe manner.
16. Keep in safe custody all scientific and mathematical instruments and tools & plant issued for a work.
17. Report the progress achieved at all stages of a work, and shortfall if any, with reasons.
18. Report completion of fixing of formwork.
19. Supervise reinforcement work as directed by Assistant Engineer and report its completion.
20. Report requirements of tools & plant required for a work in time and keep a watch over the proper use of tools and plant, if any, issued to contractors.
21. Carry out any instruction received from higher offices from time to time regarding proper execution of a work.
22. Assist in taking levels and marking of level of structures.
23. Plot the cross section and longitudinal section sheets and compute quantity of earth work.
24. Assist the Assistant Engineer in preparing bills and making payments.
25. Prepare draft letters and reports and put up for the approval of the Assistant Engineer and assist the Assistant Engineer in office works.
26. Furnish details on petitions after proper investigations, sanctions for road cuttings and other similar matters, with detailed site plans, wherever necessary.
27. Bring to the notice of Assistant Engineer, encroachments Government land
28. Take measurements; prepare plans and detailed calculations for fixing fair rent and valuation of buildings and collection of details of structures for verifying stability, as directed by the Assistant Engineer.
29. Carry out any work assigned to him by his superior officers.
30. Mustering the labour twice every day and keeping the labour roll as per rules.
31. Allotting work to individual workmen or groups of workmen in such a manner, to ensure efficient performance of the work.
32. Taking such protective measures as are necessary to ensure safety of workmen and third parties, as also properties likely to be affected by the execution of the work.
33. Maintaining a record of the out turn of work every day, including issues of departmental materials, if any, and periods of working of departmental machinery, if any. All this information shall be noted down in a work spot order book and duplicate and triplicate copies of the same sent as daily reports.
34. Making systematic examination of the various structures under his charge and report the condition and maintenance requirements to the Assistant Engineer.
35. Where urgent steps are to be taken either for protection of property, life or restoring communications, these shall be arranged then and there and the fact reported to the Assistant Engineer on the same day. Departmental labourer shall as far as possible be employed for such purposes subject to availability.
36. Supervising maintenance works and keeping accounts of materials used, departmental tools & plant etc.
37. Controlling the work done by Chainman, Lascars and other such persons who are to work under the Overseer’s direction.
38. Investigation of works entrusted to him. This includes assisting in taking levels, site survey and all other measurements at site.
39. Conducting soil investigation at locations identified by higher officers.
40. Recording the SPT values and details of samples taken at each depth, during subsoil exploration and ensuring its accuracy.
41. Issuing necessary instructions to plant operators, during soil investigation
42. They shall be responsible for the correctness of the survey work, levelling or any other fieldwork or collection of data entrusted to their charge.
43. Second & Third Grade overseers have to carry out the works mentioned for First Grade overseer, in the instances where such posts are not available in the office or when they are asked to do so by the superior officers.

302.9 Tracer
A Tracer in any office shall carryout the following duties.
1. Prepare detailed drawings of various structures using appropriate drafting soft wares as available with the department.
2. Take printouts both trace and paper prints.
3. Keep the drawing files as a data bank and make available for future reference.
4. Carryout any other work that may be specifically assigned to him by superior officers.

302.10 First, Grade & Second Grade Draughtsman
I, II & III Grade Draughtsman in office shall carryout the following duties.
1. Keep custody of all files assigned to him
2. Prepare drawings based on instructions given to him by the Assistant Engineer and higher officers.
3. Prepare tracing/ detailed drawings in soft copy of drawings in case there is no separate tracer available in the office .
4. Plot survey work based on field data furnished to him and mark contours in survey drawings.
5. Check plotted sections and surveys received from subordinate officers with field book entries including checking reduction of levels.
6. Calculate quantities of various items of work involved from the designs and drawings of structures and prepare detailed estimate.
7. Prepare data for items of work based on schedule of rates, and information received from field regarding leads and lifts involved etc.
8. Check contractor’s bills with regard to the estimates received from subordinate offices.
9. Verify issue of materials against requirement as per data in contractor’s bill.
10. Prepare indents for departmental materials, Tools and Plant etc.
11. Prepare tender schedules and agreements.
12. Tabulate tenders.
13. Prepare draft letters and reports.
14. Carryout any other work that may be specifically assigned to him by Assistant Engineer other superior officers.
15. Keep registers land, as built drawings of completed structures, technical details etc. And make available for future reference.

302.11 Blue Printer
1. To take copies of drawings, documents as directed by superior officers.
2. Keep records of drawings in the hard copy format.

303 Duties of various branches in the Chief Engineers, Circle, Division and Sub Division offices

Each office shall have technical, financial and establishment personnel. Each branch shall have the following duties.

303.1 Technical Branch
The Technical branch in a PWD office shall be responsible for taking action on the following,
1. Approval of structural designs.
2. Scrutiny of estimates: Any modification in the provisions in an estimate received from the subordinate office shall be made only after the specific orders of the head of the office. Scrutiny of estimate and issuing a copy of approved abstract of estimate, data and detailed estimate to lower level office for execution.
3. Scrutiny of estimates: Any modification in the provisions in an estimate received from the subordinate office shall be made only after the specific orders of the head of the office.
4. Issuing Administrative and Technical Sanction for estimates. Scrutiny / sanctioning of revised estimate and issuing a corrected copy of revised estimate to lower level office for execution.
5. Preparation of tender schedule, tabulation of tenders.
6. Submission of tenders to higher authorities.
7. Scrutiny of tenders.
8. Preparation of agreement documents.
9. Maintenance of files for items of work entrusted to technical branch and work files
10. Scrutiny of bills – This shall include checking of issue of departmental materials, extra items, revised estimates, level calculation etc.
11. Checking of initial and final level calculations.
12. The Technical Branch shall do processing of survey report-verification of rates alone.
13. Scrutiny of maintenance estimate for Tools &Plant.
14. Maintenance of various registers relating to work, agreement and Tools & Plant.
15. Progress report and inspection notes of works.
16. Correspondence on all technical matters and works (except those relating to work bills)
17. Issue of indents for bitumen, maintaining Indent Register.
18. Any other work entrusted by the head of office.

303.2 Finance Branch.
The Finance Branch shall be responsible for.
1. Preparing monthly accounts and forwarding the same to Accountant General.
2. Preparing cheque for payment on passed bills.
3. Preparation of works budget.
4. Preparation of performance budget and revised budget.
5. Preparation of schedule of settlement with treasuries and maintaining proper registers.
6. Follow up action on audit notes of Accountant General relating to works.
7. Maintenance of audit files relating to works. (The work file and audit file shall be kept separately. The Technical Branch shall maintain the work file).
8. Scrutiny of bills and closing of work bills after audit. This shall include checking arithmetical calculations in Measurement Book, checking MAS account, Write Back Order (W.B.O), Work Abstract, checking quantities with schedule provisions etc.,
9. Maintenance of relevant registers such as MAS account, Survey Report, Cash Book, Work Abstract, Contractor’s Ledger etc.
10. Processing of Survey reports.
11. Correspondence on finance matters.
12. Any other work entrusted by the Head of the Office.

303.3 Establishment Branch
Establishment Branch is responsible for the following.
1. Transfers and postings.
2. All establishment matters including leave, salaries, medical reimbursement etc.
3. Disbursing salary and allowances of staff.
4. Scrutiny of TA Bills
5. Preparation of establishment budget and revised budget.
6. Preparation of pension papers/sanctioning of pension.
7. Maintain the accounts of contingency funds.
8. Maintaining Service Books of all employees
9. Registration of contractors
10. Maintaining of all relevant registers.
11. Follow up action on audit notes of Accountant General.
12. General correspondence on establishment matters.
13. Receipt of tapals and putting up to Deputy Chief Engineer in Chief Engineers’ office / Deputy Superintending Engineer in Circle office/Deputy Executive Engineer in Executive Engineer’s office and Assistant Executive Engineer in Sub Division office.
14. Maintain inward and despatch registers
15. Any other work entrusted by the Head of the Office
16. However the files relating to the following items within the responsibility of the technical branch shall be routed through the Divisional Accountant in Division Office Finance Officer in Chief Engineer’s Office.
a. Administrative Sanction
b. Audit of work bills, vouchers etc.
17. Agreement for works executed in Division and Circle offices shall be handed over to the Divisional Accountant for safe custody
18. The head of department/office will obtain the remarks/view of the finance officer/ Divisional Accountant on the following subjects before decisions are taken
a. Proposal and allocation of funds for schemes
b. Public Accounts Committee/Estimate Committee and Subject Committee.
c. Acceptance/recommendation of tender/ quotation for purchase/works.
d. Execution of agreements and powers of attorneys
e. Acceptance and release of securities and release of retention of money.
f. Risk and cost termination of the contracts and imposing fines of contractors.
g. Vigilance and other court cases involving financial aspects including arbitration cases.
h. Settlement of centrally sponsored scheme claims and adjustment of inter departmental State accounts
i. Sanction of survey reports and sale by auction.

304 Electrical Wing
304.1 Executive Engineer, Electrical
In addition to the duties as per 301.1.4 whichever is applicable, he shall be responsible for
1. Preparation of specification of materials and items involved in electrification works for recommending to superintending Engineer electrical and keeping the specifications up to date
2. Verifying the quality of different make of materials
3. Assist the Chief Engineer in conducting inspections for issue of approvals/ registration of contractors if required and preparing inspection notes
4. Inspecting at least 5 major works in every district subject to a minimum of 50 works in a year.
5. Inspection of electrical installations, at least 2 major installations in every sub division in a year and preparing inspection notes
6. Sanctioning of all estimates and arranging all electrical works within the powers
7. Issuing instructions for preparation of annual Indents for materials, Tools and Plants etc
8. Arranging the issue of timely reminders on technical reference remaining un answered from subordinate officers
9. Representing the department in conferences and meetings concerning electrical works or those which the Chief Engineer is unable to be present and taking follow up action after informing the Chief engineer
10. Exercising overall technical control of Assistant Executive Engineer (Electrical) and Assistant Engineer (Electrical)
11. Assist Chief Engineer and all Superintending Engineers in all matters relating to Electrical works
12. Taking initiative in suggesting technical improvements and energy conservation measures to Superintending Engineer electrical
13. Any other duties assigned to him by the superior officers

304.2 Assistant Executive Engineer, Electrical
In addition to relevant duties included under 301.1.5 whichever is applicable he shall be responsible for the following.
1. Checking estimates submitted by the Assistant Engineer.
2. Inspection and holding discussions with concerned officials before finalising the estimates.
3. Inspecting works during execution, exercising quality control, check measuring works, scrutinising bills etc.
4. Forwarding Bills for payments to the concerned division.
5. To check the arrangements of works related to VIP visits and Governmental functions.
6. Following the instructions received from higher officers from time to time regarding proper execution of the work.
7. Carrying out any other duties that may be specifically assigned to him by superior officers.
8. To represent the department in district wise meeting and conferences concerning electrical matters, as per the direction of the concerned Executive Engineer.

304.3 Assistant Engineer, Electrical
The general responsibilities defined for the Assistant Engineer (Civil) as per section 301.1.6, whichever is applicable will apply to the Assistant Engineer (Electrical) also. In addition, he shall be responsible for:
1. Guiding and controlling of the work of the electrical staff attached to the section.
2. Arranging rectification of defects reported to him by the field staff and restoring supply.
3. Guiding in proper maintenance of installations and safety measures.
4. Periodical testing of installations, noting the test readings and making timely action for rectification of defect, when the test readings are not within the safe limits.
5. Preparing and giving instruction for the preparation of estimates for electrification works and verifying the adequacy in conformity with standards & norms.
6. Inspecting works in progress and giving necessary instructions
7. Arrangement of works related to VVIP visits and Governmental functions.
8. Taking measurements of all works and preparation of bills.
9. Carrying out any and other duties that may be assigned to him by his superior officers.

304.4 First Grade Overseer/ Draughtsman, Electrical
The general responsibilities defined for the First Grade Overseer/ Draughtsman as per section 301.1.7 & 301.1.10 applies to this post also and shall include:
1. To supervise all underground works like cable laying, earthing, concealed pipe etc.
2. Inspection and verification of inventory register and ensuring that it is maintained properly and entries are made up to date.
3. Maintenance of stores, Tools & Plant.
4. Keeping watch over the progress of works and reporting to the Assistant Engineer, Electrical, about the same.
5. Checking the quality of materials on arrival at site and at the time of usage on work to see that they comply with specifications.
6. Checking the quality of work under execution and checking whether the work is executed as per agreement condition.
7. Taking charge of unserviceable or dismantled materials obtained during the execution of work and arranging for their disposal as ordered by higher officers.
8. Attending shift duty including holidays when posted in projects requiring round the clock operation.
9. Any other duties that may be assigned to him by his superior officers.

304.5 Second Grade Overseer, Electrical
His duties shall include apart from those mentioned in 301.1.8 & 301.1.10:
1. Inspecting the electrical installations.
2. Collecting details for the preparation of estimates.
3. Preparing estimate for electrical works.
4. Preparing, updating and maintaining inventory register.
5. Attending shift duty including holidays.
6. Any other duties that may be assigned to him by his superior officers.

304.6 Electrician / Lineman
His duties shall include:
1. Attending to petty repairs such as changing switches, holders, flex wire etc
2. Rectification of defects of OH line
3. Attending to fuse calls, tracing out and locating faults
4. Reporting within 24 hours to the overseer/ Assistant Engineer, the defects in the installation inspected by him
5. Maintaining a diary of works attended
6. Attending works of urgent nature for immediate restoration of supply
7. Collecting details for the preparation of estimates
8. When posted in work site, checking the workmanship and quality
9. Attending shift duty including holidays as assigned by the superiors
10. Attending the duty during VIP visits, government functions etc as directed by the Assistant Engineer
11. Any other duties assigned by the superior officers

305 Mechanical Wing
305.1 Assistant Executive Engineer, Mechanical
In addition to the duties as per section 301.1.6 whichever is applicable he shall be responsible for:
1. Checking estimates submitted by the Assistant Engineer.
2. Inspection and holding discussions with concerned officials before finalising the estimates.
3. Inspecting works during execution, exercising quality control, check measuring works, scrutinising bills etc.
4. Forwarding Bills for payments to the concerned division
5. Testing and issuing fuel consumption certificates of vehicles, other equipments etc.
6. Issuing essentiality certificates for vehicles of HED.
7. Overall charge of all equipments of HED like cranes, sand pumps, dredgers, ice plants and other mechanical equipments.
8. Valuation of vehicles.
9. Recommendation for condemnation of vehicles/machineries.
10. Any other work assigned by superior officers.
305.2 Assistant Engineer, Mechanical
The general responsibilities defined for the Assistant Engineer (Civil) as per section 301.1.6, whichever is applicable will apply to the Assistant Engineer (Mechanical) also. In addition, he shall be responsible for:
1. Guiding and controlling of the work of the mechanical staff attached to the section.
2. Preparation of estimates for repair and maintenance of mechanical works.
3. Supervision of works and scrutiny of bills for repairs and maintenance.
4. Maintenance, Operation and repairs of all equipments of HED like cranes, sand pumps, dredgers, ice plants and other mechanical equipments.
5. Inspecting works in progress and giving necessary instructions
6. Arrangement of works related to VVIP visits and Governmental functions.
7. Taking measurements of all works and preparation of bills.
8. Carrying out any and other duties that may be assigned to him by his superior officers.

305.3 First Grade Overseer/ Draughtsman, Mechanical
The general responsibilities defined for the First Grade Overseer/ Draughtsman as per section 301.1.7 & 301.1.10 applies to this post also, but with reference to mechanical works.

305.4 Second/ Third Grade Overseer/ Draughtsman, Mechanical
The general responsibilities defined for the First Grade Overseer/ Draughtsman as per section 301.1.7 & 301.1.10 applies to this post also, but with reference to mechanical works:

306 Ministerial
306.1 Administrative Assistants
The Administrative Assistant shall assist the Chief Engineer/ Deputy Chief Engineer in managing establishment matters. He is also responsible for:
1. Guiding and controlling the work of all ministerial staff in the office to ensure that business rules/ Manual of Office Procedure are properly observed.
2. Reviewing the work of the section heads under his control to see that they carry out the work systematically and promptly.
3. Ensuring prompt action being taken on important and urgent matters and where necessary bringing such cases personally to the notice of the Superior officers.
4. Examining relevant documents and notes and issuing orders of purely routine matters subject to general or special instructions of Chief Engineer/Deputy Chief Engineer.
5. Making temporary arrangements for carrying out the work on subordinate ministerial or Class IV officers who may be absent, on leave etc.
6. Maintaining order and discipline in the office, in accordance with instructions of Chief Engineer/Deputy Chief Engineer.
7. Seeing that registers, books, accounts etc. as per prescribed rules are maintained and kept up-to-date and to checking accuracy of postings at intervals.
8. The safe custody of documents and other valuables entrusted to his care.
9. Scrutinizing files, notes etc. on matters requiring orders of higher authority and putting up such cases promptly with his remarks.
10. Yearly preparation of list for each categories of staff for transfers and postings according to transfer norms
11. Preparing monthly list of vacant posts in each categories for filling up vacancies by promotion or by posting through PSC or posting through employment exchange
12. Ensuring safe custody of office furniture and maintenance of accounts, thereof.
13. Exercising supervisory control over the custodians of typewriter, Furniture, stationery and other valuables in Chief Engineers Office.
14. Carrying out any other duties specifically assigned to him by superior officers.

306.2 Senior Superintendents
306.2.1 Senior Superintendent shall be the head of Establishment Branch in accordance with the procedure prescribed in the Manual of Office Procedure and shall assist in the administrative control of the ministerial staff working in that section. Their responsibility shall include:
1. The marking of the papers received in the Establishment Branch to the concerned clerks and ensuring that the papers are duly delivered to the clerks concerned.
2. The scrutiny of the papers and files attended to by the clerks in their section.
3. Putting up notes on matters requiring orders of superior authorities.
4. Seeing that registers, books, accounts etc. as per prescribed rules are maintained and kept up-to-date and to checking accuracy of postings at intervals.
5. Safe custody of cheque books and preparing cheques on passed bills.
6. The safe custody of documents and other valuables entrusted to his care.
7. Scrutinizing files, notes etc. on matters requiring orders of higher authority and putting up such cases promptly with his remarks.
8. Yearly preparation of list for each categories of staff for transfers and postings according to transfer norms
9. Preparing monthly list of vacant posts in each categories for filling up vacancies by promotion or by posting through PSC or posting through employment exchange
10. Ensuring safe custody of office furniture and maintenance of accounts, thereof
11. Assisting the head of office, in preparation of works budget, and establishment budget performance budget, revised budget and re-appropriation of funds.
12. The scrutiny of personal registers and such other register needed for the prompt business transactions of office in the manner detailed in the Manual of Office procedure and KPWA Code.
13. Receiving tapals and putting up to the superior officers.
14. Making alternate arrangements to distribute the works due to the temporary absence of a subordinate employee with the approval of head of office.
15. Ensuring prompt action being taken on urgent matters.
16. Ensuring the orderly arrangements of files, registers etc., by the clerks to enable any file being traced out without much difficulty.
17. Periodically reviewing the old files and records with a view to close them as per rules laid down in the manual of office procedure.
18. Controlling the work of Class IV staff.
19. Carrying out any other duties specially assigned to them by superior officers.

306.3 Junior Superintendents
306.3.1 Junior Superintendent shall be the head of Establishment Branch, if there is no post of Senior Superintendent in an office. Their responsibilities as head of the Establishment Branch shall be the same as that of Senior Superintendent. Their duties shall include
1. Safe custody of chequebooks and preparing cheques on passed bills.
2. Ensuring the safe custody of cash and other valuables and documents entrusted to their care by head of office, proper remittance of cash to the treasury, and maintenance of cashbook and other accounts in the proper form as per rules.
3. The scrutiny of personal registers and such other registers needed for the prompt business transactions of office in the manner detailed in the Manual of Office Procedure and KPWA Code.
4. Scrutinising contractor’s bills. This shall include checking arithmetical calculation, checking MAS account, WBO’s, Works Abstract, Contractors’ Ledger and Checking quantities with schedule provisions.
5. Assisting the head of office, in preparation of works budget, and establishment budget performance budget, revised budget and re-appropriation of funds.
6. Bringing to the notice of the head of office, power of attorney relating to a work.
7. Maintenance of registers relating to MAS account, Survey Report, Work Abstract and contractors Ledger.
8. Overseeing the preparation of monthly accounts.
9. Preparation of schedule of settlement with treasuries.
10. Initiating action on audit notes of Accountant General.
11. Any other work entrusted by his superior officers.

306.4 Head Clerk
He shall be responsible for:
1. The distribution and scrutiny of the work of each Clerk
2. The scrutiny of bills and files attended to by the Clerks, submission of returns on the due dates, maintenance of accounts etc.
3. Ensuring that cash deposits other than cash, and other valuables are kept in safe custody and the cash book and other records as prescribed in the rules are properly maintained.
4. Disbursing salaries and allowances to the staff
5. The Head Clerks shall also carry out any other work assigned to them by their superior officers.


306.5 Upper Division & Lower Division Clerks
306.5.1 Clerks shall carryout any or all the ministerial duties involved in the business transactions of the office to which they are attached as prescribed in the Manual of Office Procedure. The actual scope of their work in any office will be decided by the head of the ministerial section with the approval of the head of office or subordinate officer entrusted with the responsibility. Clerks (LD clerks and UD Clerks) will also function as accountants. The responsibilities of clerks shall, include:
1. Maintaining files and registers up-to-date.
2. Safe custody of registers, files, papers, documents, books or any other valuables entrusted to their care.
3. Putting up papers including correspondence files, connected files, notes etc., for orders of competent authority without delay.
4. Bringing to the notice of the superior officer matters that need special attention.
5. Taking prompt action on unanswered references by issue of timely reminders, putting up draft, Demi Official letters etc.
6. Carrying out the accounting work in the office such as checking bills, posting of accounts, maintaining various account registers, compiling returns etc., as prescribed in KPWA Code and other Codes, when posted in the accounts branch.
7. Handling and safe custody of cash, timely remittance of cash to Treasury, maintenance and rendering of prescribed account etc., as per rules.
8. When posted at Sub division office without any HC/JS/SS, they will perform the following duties as well
a. Safe custody of cheque books and preparing cheques on passed bills.
b. Ensuring the safe custody of cash and other valuables and documents entrusted to their care by head of office, proper remittance of cash to the treasury, and maintenance of cashbook and other accounts in the proper form as per rules.
c. The scrutiny of personal registers and such other registers needed for the prompt business transactions of office in the manner detailed in the Manual of Office Procedure and KPWA Code.
d. Scrutinising contractor’s bills. This shall include checking arithmetical
9. Carrying out any other duties of a ministerial nature assigned to them by superior officers.

306.6 Confidential Assistant
Duties as per Manual of Office Procedure

306.7 Typist
Duties as per Manual of Office Procedure

306.8 Fair Copy Superintendent
Duties as per Manual of Office Procedure

307 Driver
Their duties will include:
1. Drive the vehicles carefully within the prescribed speed limits observing all the traffic regulations.
2. Keep the vehicles in road worthy condition. This will include washing and cleaning of vehicles.
3. Check water levels in radiator and battery, oil level in crankcase, fuel level in fuel tank and tyre pressures every day before the vehicle is taken out.
4. Once a fortnight check oil level in gearbox and brake fluid.
5. Report any mechanical fault or damage immediately to controlling officer or the officer in-charge. Attend to routine maintenance as prescribed such as topping up of oil, filling radiator, cleaning of oil and fuel filters, inflating tyres, applying grease where required, etc.
6. When the vehicle is taken out for servicing point out any items needing special attention and be available at the servicing station or work- shop to see that servicing is done properly.
7. When the vehicle is taken for maintenance or for special repairs, assist in the completion of the repairs or carry out such other jobs as are ordered to be done by the officer in charge of the vehicle.
8. In case of accidents the driver shall report the matter to the nearest police station and the officer in charge of the vehicle and abide by instructions of the police in regard to further movement of the vehicle.
9. Be in charge of the tools and spares of the vehicle entrusted to him.
10. Keep account of materials like fuel, lubricating oil etc. entrusted to his care.
11. Maintain log books as prescribed.
12. Take order from the officer in charge of the vehicle in regard to trips to be made, passengers or materials to be carried etc.
13. Intimate in advance the date of renewal of tax, insurance, pollution test, fuel tests etc.
14. They will also carry out any other duties that may be specifically assigned to him by their superior officers.

308 Office attendant
Duties as per Manual of Office Procedure

309 Finance Wing
309.1 Finance Officer
309.1.1 The Financial Officer is to assist the Chief Engineer in exercising financial control in the working of the department. His responsibilities shall include.
1. Preparation/scrutiny/finalisation of Budget Estimates for annual plans, 5 year plan and 20 year master plan in accordance with rules in force and orders of the Chief Engineer.
2. They shall be assigned the work relating to
a. Distribution, resumption and relocation of funds with the approval of the Head of the Department/Offices.
b. Reconciliation of departmental accounts with the figures booked in the Accountant General Office.
c. Control over departmental revenue and expenditure with includes:
i. Watching the progress of departmental revenue and expenditure and issuing instruction to the subordinate any likely hood of excess is anticipated.
ii. Reporting to heads of Department deviations from rules relating to expenditure noticed on the part of subordinate officers.
iii. Initiating and dealing with proposals relating to re-appropriations, re-allotments, supplementary Grand and surrender of savings and
iv. Scrutinizing expenditure statement relating to plan scheme.
d. Scrutiny of proposals involving enhancement, refund and abandonment of revenue and write off, remission of dues liabilities etc.
e. Deal with inspection reports, audit paras and objections.
f. Conduct annual inspection of offices with the prior approval of the Head of department and submission of notes of such inspection of the perusal and orders of Heads of Department.
g. Issue of instructions to departmental officers regarding
i. Maintenance of accounts and observance of account rules and
ii. Correct accounting of stores and observance of store rules.
h. To arrange the proper maintenance of accounts and connected registers on the loans sanctioned or disbursed except routine loans to Government servants and to watch the prompt recovery of such loans.
3. All files involving financial aspects will be marked to the Finance Officers for their opinion/advice by Head of Departments or by any mid-level officer who deals with cases.
4. The Head of Department will normally be guided to the opinion/advice of the Finance Officers in the matter involving financial commitment and in case where the advice of Finance Officers is not accepted specific reason justifying such as a step will be recorded in the files.
5. The Finance Officers will also scrutinizing files on:
a. Verification of claims for pension and other retirement benefits.
b. Fixation of pay and allied benefit sanctioned on the basic pay Revision Orders.
c. Proposal involving relaxation of economy orders.
d. Grants/Loans sanctioned by the Department and conduct test audit the accounts of the institutions in receipt of grant aid or loans from Government and furnish utilization certificate.

309.2 Divisional Accountants
309.2.1 The Divisional Accountant’s main function shall be to assist the Executive Engineer in exercising financial control over the transactions of the Division and in maintaining accounts of the transactions correctly in accordance with rules in force.
309.2.2 The Divisional Accountant is the head of Accounts Branch of the division office. The main duties and responsibilities of the Divisional Accountants are detailed in paras 4.1& 4.2.1 to 4.2.15 and also in some of the subsequent paragraphs of the KPWA code. His duties shall include:
1. Proper distribution of work in Accounts Branch with the approval of Executive Engineer.
2. Marking of papers received in the Accounts Branch to the concerned clerks in the section.
3. Preparation of budget annual plans, 5-year plan and 20 year master plan, making proposals for re appropriations etc. under instructions from the Executive Engineer.
4. Scrutiny of all papers involving or relating to financial transactions.
5. Scrutinising contractor’s bill and putting up notes on financial aspects.
6. Bringing to the notice of the Executive Engineer, power of attorney related to a work, while passing bills.
7. Safe custody of agreements and power of attorney for works and to see that registers for the same are maintained.
8. Putting up notes on matters dealt by him for orders of Executive Engineer.
9. Controlling the work of subordinates entrusted with the safe custody of cash, valuables, documents etc.
10. Making temporary arrangements for carrying out the work of the Accounts Branch by suitably distributing the work attended to by a clerk or other subordinate absent, on leave etc.
11. Ensuring prompt action being taken on urgent financial matters.
12. Assist the Executive Engineer in ensuring financial discipline particularly in incurring expenditure within the allotment.
13. Carrying out any other duty assigned to him by the Executive Engineer.
310 Harbour Management
310.1 Harbour Manager.
310.1.1 All commissioned fishing harbours will be managed by a Harbour manager. Persons from the administrative branch in the rank of a Head Clerk can hold the post of Harbour Manager. He will perform his duties directly under the Assistant Executive Engineer in charge of the Harbour.
His/her duties shall include:
1. Ensure smooth functioning and proper maintenance of the harbour
2. Enforcement of harbour rules to ensure that the harbour components are used properly and no misuse of these components
3. Bring to the notice of higher authorities about various day to day requirements need for development, violation of harbour rules etc.
4. Co ordinate the works of Hygiene officer, Statistical officer, social worker etc.
5. Maintain proper liaison with the fishermen community, other government and non government agencies in the sector etc.
6. Collect user charges from the harbours from various approved sources and remit to treasury. Initiate timely actions for hire/ lease of various rights in the harbour.
7. To render necessary assistance and co ordinate rescue activities during accidents or calamities and provide timely information to the higher authorities

310.2 Hygiene Officer.
310.2.1 All commissioned fishing harbours will be provided with a hygiene officer. Persons from the administrative branch in the rank of a UD Clerk can hold the post of Hygiene Officer. He will perform his duties under the Harbour manager in charge of the Harbour.
1. Ensure smooth functioning and proper maintenance of the harbour
2. Co ordinate the cleaning activities in the harbour
3. Enforcement of harbour rules to ensure that the harbour components are used properly and no misuse of these components
4. Maintain hygiene standards as per the HACCP stipulations.
5. Collect samples of water, ice, effluents, fish products etc and conduct quality check in the food safety lab periodically and maintain records of tests conducted.
6. Ensure proper sanitation and prevent contamination inside the harbour.
7. To render necessary assistance and co ordinate rescue activities during accidents or calamities and provide timely information to the higher authorities

310.3 Welfare officer / Social worker.
310.3.1 All commissioned fishing harbours will be provided with a Welfare officer / Social worker. Persons from the administrative branch in the rank of a UD Clerk can hold the post of Welfare officer / Social worker. He will perform his duties under the Harbour manager in charge of the Harbour.
1. Co ordinate welfare activities among the of harbour users including fishermen, traders, petty vendors, Harbour workers etc.
2. Arrange training program for the fishermen and other beneficiaries of the harbour
3. Social intervention to prevent exploitation of fishermen.

310.4 Statistical Officer.
310.4.1 All commissioned fishing harbours will be provided with a Statistical officer. Persons from the administrative branch in the rank of a UD Clerk can hold the post of Statistical officer. He will perform his duties under the Harbour manager in charge of the Harbour.
1. Collect and compile data in respect of fish landings, crafts and gear, trade, personal data of fisherman and allied workers etc.

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