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E-GOVERNANCE ANNUAL ACTION PLAN FOR 2016-17

(I). UPGRADATION AND REDESIGN OF DEPARTMENTS OFFICIAL WEBSITE.

To upgrade and redesign the existing website of Harbour Engineering Department (www.hed.kerala.gov.in) with a new look, feel and content incorporating latest technology to raise the website to global standards including updated details of all activities undertaken by HED.

Targeted Goal

Action Plan

Achievement Milestones

Planning to launch the upgraded website on May 1st 2016.

It is planned to include scanned copes of Government orders and Circulars, Department orders and circulars, forms ,establishment matters, Court judgments etc… in the new website in a time bound manner.

Website layout finalized. Content updations Going on.

(II). IMPLEMENTATION OF E-OFFICE SYSTEM IN HED.

The e-Office projet is aimed for conducting office procedures electronically which is expected to transform the government functioning to a more efficient mode. It’s a work flow based system that replaces the existing manual handling of files and documents with an efficient electronic system. It’s a Mission Mode Project (MMP) of GOI. As per govts plan ,it is proposed to roll out the system to collectorates,sub collectorates and selected directorates/Head offices.Chief Engineer’s office of HED also selected in the list of directorates.

Targeted Goal

Action Plan

Achievement Milestones

fully functioned e-office system at chief engineers office from January 2017 onwards.

Rollout to all Circle/Divisional offices on 2017-18.

Roll out to Sub Divisional offices on 2018-19.

Purchases, Networking, office arrangements and Workstation installation to be done in a phased manner.

AS obtained for the implementation at Chief Engineer office.

(III). iProMISe SOFTWARE-UPGRADATION.

i-ProMISe - Integrated Project Monitoring and Information Service - is a web based system for the project monitoring and information needs of the Harbour Engineering department,  Government of Kerala.It includes different modules which enable the department users to monitor the projects executed and fetch all information of work in one single click.

Targeted Goal

Action Plan

Achievement Milestones

To develop a comprehensive MIS system for All department works and establishment matters.

Plan to add Gradation Lists, Audit Objections, Scanned copies of AS, Scanned layout of all works, Scanned completion reports of completed works, fund details, Transfer and Postings etc..in this financial year.

iProMISe won the best digital enterprise initiative award in elets knowledge exchange summit 2016 held at Kovalam,Kerala

(IV).LAN CONNECTION FOR THE EFFECTIVE IMPLEMENTATION OF PRICE SOFTWARE.

Project Information and Cost Estimation (PRICE) is a total solution for estimate preparation and online approval. It is developed by NIC and Implemented in HED on February 2016.The major advantage of this software is that the estimates can be prepared in a unified manner in the department throughout the Kerala state.

Targeted Goal

Action Plan

Achievement Milestones

Structured LAN connection in all offices.

Laptops with 3G DataCard and Desktops to all Technical staff.

To implement structured LAN connection in all offices of HED.

 

Proposal for LAN connection is under consideration of Government.

Centralized purchase of Laptops/Desktops carried out by Kerala PWD under process.

 

(V). CASH (CITIZENS APPLICATION SERVICES OF HED) SOFTWARE.

It’s a web application planned for the online payment of services such as toll collection, user charges in harbours and other office services which are integrated in the e-treasury system. The National Informatics Centre NIC is entrusted for its development and the system studies are going on.

Targeted Goal

Action Plan

Achievement Milestones

Planning to launch the system in the financial year 2016-17

CCTV system in Harbours.

Computerized Toll collection booths and other online transactional services.

NIC officials visited Neendakara Fishery Harbour as part of the feasibility studies.

(VI). VIDEO CONFERENCING.

Targeted Goal

Action Plan

Achievement Milestones

Conduct monthly review meeting through video conferencing.

 

Issuance of Perpetual VC licenses to all offices.And Installation of VC suite at Chief Engineers office.

Request submitted to Kerala State IT mission for 36 VC licenses.

(VII). PURCHASE OF GENUINE SOFTWARE.

Targeted Goal

Action Plan

Achievement Milestones

As per Kerala IT policy 2012, to curb Software Piracy it is planned to transform all software to Genuine Software.

Planning to buy Genuine CAD software to the newly purchased laptops.

Already purchased licensed copies of Auto CAD,MS project and windows operating systems in the previous years.

 

CHIEF ENGINEER